Let the Reception Site Coordinator Help You
When you visit your reception sites, take the opportunity to ask the coordinator some important questions:
What is the rental charge for the dates and times? What are the rates for other dates and times?
How many hours does the fee include?
What is the seating capacity for the room?
What is included in the price?
Are parking and valet service included?
What is the cancellation policy?
Is catering provided or can/must we arrange it ourselves?
If we choose to arrange the catering ourselves, is there a fee attached?
Is alcohol provided or may we bring our own? If we supply our own, are there corkage or other fees? Can we arrange an open bar, and what are the rates for that?
If we'd like to bring a band/deejay/ensemble, is there a place for them to set up, and is there any charge for this?
Is there a cleanup fee, or is cleanup included in the price?
Can we rent other necessities such as tableware, linens, candleholders, and so on? What are the setup and/or cleanup fees associated with additional services?
Ask the coordinators for pictures of events that have been held at the reception site. Ask for references — and check them out — to minimize any chance you'll encounter problems. Many sites will also offer you a taste test of the food you'll be served. If they don't, ask for it.
Lynn and John knew that they wouldn't need to ask for a taste of the food because they'd been to the marina country club for dinner. But when they made the formal arrangements, the club's coordinator still made sure they had a tour of the place and spent time reviewing the details, making sure they'd have the reception they wanted.
If you have other questions, now is the time to ask them, before you put down your deposit. Remember to use a credit card in case you have problems later.