Sample Job Description: Executive Director

Executive Director Position Description

XYZ Nonprofit

Under the direction of the Board of Directors, the Executive Director is responsible for overall management and operation of the XYZ Nonprofit and protection of the organization's financial assets while ensuring compliance with Board directives and applicable grantor, federal, and state requirements.

Essential Duties and Responsibilities

The Executive Director is responsible for overall operations, asset protection, and marketing/public relations for XYZ Nonprofit, a 501(c)(3) nonprofit private research and education corporation The incumbent also:

  • Oversees all accounting functions including those necessary for auditing, budgeting, financial analysis, capital asset and property management, and payroll in accordance with generally accepted accounting principles.

  • Handles all aspects of human resource management for up to ### employees, including but not limited to hiring and termination, developing position descriptions, setting compensation, working with employees.

  • Interacts with other personnel and organizations, such as the city, state, and other public and private entities.

  • Is responsible for grants and contracts management including negotiating research agreement terms that reflect the needs of XYZ Nonprofit.

  • Assists in the development of current and long-term organizational goals and objectives as well as policies and procedures for XYZ Nonprofit operations; establishes plans to achieve goals set by the Board of Directors and implements policies, subject to approval by the Board of Directors.

  • Analyzes and evaluates vendor services, particularly for insurance, employee benefits, and management of XYZ Nonprofit funds, to determine programs and providers that best meet the needs of XYZ Nonprofit and makes recommendations to the Board, as appropriate; negotiates services, terms, and premiums and executes contracts with benefit plan providers, supply and service vendors, auditors, and consultants; manages payroll and benefits programs.

  • Education and/or Experience

    No specific education required. However, the Executive Director must possess the above-mentioned skills, knowledge, and qualities, which may result from formal education or at least three years' experience in business, nonprofit operational and financial management, or related areas.

    Physical Demands

    While performing the duties of this job, the Executive Director is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.


    The Executive Director must be able to travel to attend conferences, training, and other events as required to acquire and maintain proficiency in fulfilling the responsibilities of the position.

    Work Environment

    The work environment is a small, busy office located in …<City…>. The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.

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