Duplicating and Distributing
Resumes can be printed each time one is needed or they can be copied using a quality photocopier. Good laser and ink jet printers create copies on quality bond paper in conservative and easy to duplicate colors (white, off-white, and ivory). Traditional laid or linen bond (not parchment) paper is best for mailing, faxing, and hand delivery. Use blank pages and envelopes that match for job-search correspondence and for personal branding purposes. If you create a master copy on plain paper, photocopy on better paper; duplicates must be clean and toner residue-free.
Today, most resumes are electronically transmitted in some way (largely by e-mail), so issues related to duplication have changed. Anxieties and old causes for frustration and procrastination have been diminished if not eliminated. You have no excuse to delay creating, updating, duplicating, and distributing your resume today.
Circumstances will dictate whether you e-mail, post, fax, or mail your resumes. While you can combine two approaches to the same employer, it's not a good idea to do all four unless you are specifically requested to do so. Eventually, you will use the telephone and other letters as you follow up on your resume distribution. As you can see in the closing comments of almost all our cover letter samples, it is always appropriate to proactively follow up a resume with a phone call confirming its receipt and, if possible, requesting an interview or clarifying strategically sound next steps.