Letter Rejecting a Job Offer
If you decide to reject an employment offer, inform the employer through a formal letter. Even if you rejected the offer over the phone, confirm your decision in writing. Begin by thanking the interviewer for both the offer and the time he or she spent with you. Stating a reason for rejection is optional. Above all, keep your letter upbeat — you never know if you'll reapply to the company in the future.
178 Green Street
Menomonee Falls, WI 53051
January 30, 2001
1140 Main Street
Milwaukee, WI 53202
Dear Mr. Sloan:
I enjoyed our meeting Friday to discuss the possibility of my joining Onyx Corporation in a sales position. Your staff seems enthusiastic, and your semiannual sales record is very impressive. That is quite an achievement.
Although I greatly appreciate your confidence in my abilities, I am afraid I must decline your employment offer. I understand that this position requires a great deal of travel. At this point, I would be unable to do that. If a position comes up in the future that doesn't require as much travel, please keep me in mind.
Once again, thank you for your consideration.