Letters of Resignation
Whenever you find it necessary to move from one job to another, a consequence of such a change is to notify your current employer of that change. A letter of resignation should include the following information:
The actual notification of your resignation
The exact ending date of your employment
An offer to help train a replacement, if appropriate
A sincere, positive statement about your employment with the company, unless you're leaving on unfriendly terms
Your reason for leaving (optional)
Letter of Resignation
Dear Mr. Capshaw:
This letter is to notify you that I have accepted a position with Everhart Electronics. I am therefore resigning from my position here with Case Computer Technology. My last day will be November 30. By giving this six weeks notice, please accept my willingness to help with finding and training my replacement.
I have thoroughly enjoyed my position here at Case, and it is with deep regret that I leave; however, Everhart — being a much larger company — is in a position to pay me a far greater salary and provide greater benefits. Were Case in a position to match their offer, you know I'd be willing to continue in my current capacity; however, as we recently discussed, that isn't possible at this time.
Less Friendly Letter of Resignation
If your resignation is on less than friendly terms, be direct and to the point in your resignation letter:
Dear Mr. Capshaw:
This letter is to notify you that I am resigning from my position with Case Computer Technology, effective in two weeks. My last date will therefore be November 30.
If you are in a position to provide for longer notice, then do so. Likewise, if you wish to soften the effects of those “less than friendly terms” and offer to train your replacement, do so. Use your judgment. Two weeks is generally accepted as the minimum notice.