Job Acceptance and Other Important Employment Letters

When writing any employment-related letter, it is best to be direct and to the point, including any information pertinent to confirm your understanding of the terms offered.

Applicant Refusal Letter

Dear Mr. Jones:

Thank you for submitting your resume. While your qualifications are impressive, the position has already been filled. Unfortunately, at this time we don't have any other positions open that would take advantage of your skills and experience.

We appreciate your interest in Hahn Haberdasheries.

Sincerely,

Job Offer Letter

Dear Mr. Brown:

I am pleased to offer you the position of Managing Editor with Blue Rose Publishing. Your qualifications and experience will be the perfect complement to our mission and goals for the company.

I enjoyed the chance to meet with you during your recent interview and sincerely hope we get the opportunity to work together.

Please contact me within the next week to advise whether or not you're willing to accept this position — at the terms we discussed during that interview.

Sincerely,

Employment Acceptance Letter

Dear Ms. Emans:

To say I was happy to receive your call today would be an understatement.

It is with pleasure that I accept your offer to begin employment as Managing Editor with Blue Rose Publishing at an annual salary of $150,000. It is my understanding that in addition to full employee benefits (health, dental, and vision insurance), I will receive six weeks vacation my first year. (As you are aware, the vacation is an important consideration because it will allow me the time necessary to finish my own book.) In addition to standard office equipment of a personal, networked computer, your company agrees to provide me with an appropriate notebook computer and cell phone to use on business trips.

Other terms of my employment as I understand them include a private office. In addition, I will have my own personal administrative assistant.

My starting date is to be Monday, September 16. Blue Rose Publishing also agrees to reimburse me for mover's fees and other miscellaneous expenses involved in my relocating to Boston.

On a personal note, I look forward to having you as my boss during what I am certain will be a long, productive working relationship.

Best,

Applicant Acceptance Letter

Dear Mr. Brown:

It is with great joy that I acknowledge your acceptance of employment with Blue Rose Publishing. We look forward to having you as an employee.

Please accept my best wishes for a successful career with our company.

Sincerely,

Employment Refusal Letter

Dear Ms. Stone:

It is with deep regret that I must decline your offer to work for Blue Rose Publishing.

Thank you for your time and consideration during my recent interview. Perhaps we'll have the opportunity to work together in the future, but at this time I've decided to accept a position that provides me with the opportunity to work according to a more flexible schedule.

Sincerely,

It's often a good idea (and a way to provide you or your company with legal protection) if you spell out the terms of any contract in a job offer or job acceptance letter. Even routine correspondence can serve to prove certain elements, such as starting dates or the fact that certain information was conveyed at the start of the employment or contract relationship.

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