(Note: This is the reply to the fax later in this section.)

Company Name

Name (optional if company name given; name only for personal correspondence)

Address line

City, State Zip

Phone number (optional)

Month ##(date), #### (year) (Date; day of the week optional)

Reference: (Phrase explaining purpose of letter)

Mr.[First Name][Middle Initial][Last Name](Recipient information)

Address line

City, State Zip

Dear Mr.[Last Name]:

Body introductory paragraph: Thank you for bringing the streetlight problem to my attention. The City of Celina's Utility Department recognizes that well-lit streets are an essential element of helping to keep our neighborhoods safe. Therefore, we always appreciate when people take the time to let us know when a light needs replacing.

Body paragraph: I dispatched crews to correct that situation today. All streetlights should now be working properly, illuminating your neighborhood once again.

Body closing paragraph: Please feel free to contact me in the future should you experience any similar problems.

Sincerely,

Company Name

(Signature)

[First Name][Middle Initial][Last Name]

Title

prh (Typist's initials)

appbblockformal.doc (File Name Notation, which indicates where and how the letter is stored)

Enclosure (Enclosure Notation: used if letter accompanied by an enclosure)

By Priority Mail (Delivery Notation: used if letter sent via means other than standard mail)

cc: Ms.[First Name][Middle Initial][Last Name](Copy Notation: name or names of anyone receiving a copy of the letter)