Using Color, Photos, and Other Graphics
Graphic elements are always nice, as long as they can be included in the document and be contained within the page limits. Charts and graphs can be used to illustrate a process, to define the management structure of your organization, or to describe the workings of new inventions. In general, however, avoid the use of color graphics or photos, and try to avoid the need to illustrate your concept in color — use shading or line art instead. There are two reasons for this: First, if you must make copies in color, it is more expensive. Second, even though you've attached the requested number of copies, the funder often makes more copies, and they will not make color copies. In general, consider color prohibited unless you are instructed otherwise in the RFP.