Sample Letter of Intent

Increasingly, government agencies that require a letter of intent are supplying forms that you may complete and fax or submit electronically. They look something like this:

Notice of Intent to Apply for (2008–09) Program Grant

Submit this form no later than January 1, 2008, to assist Department of Education staff in determining the number of reviewers that will be necessary.

Submission of this notice is not a prerequisite for application of grant funds, nor does it obligate the organization to submit an application.


Contact Person:




County(ies) to Be Served:

Mail or fax this form to:


Fax Number:

Following is a sample notice of intent from a grant seeker.

Dear Name:

The XYZ Nonprofit in City, State, intends to submit a grant proposal in response to program number 123456.9 in the Federal Register. Of the three categories for projects described in the designated RFP, XYZ plans to submit under category “C”: Nonprofit community collaborations to address shortages of affordable housing.

I understand that this grant proposal will be due by 5:00 p.m. on March 31, year, in your offices. If supplementary information becomes available in the interim or if you have reservations about our qualifications to apply for this grant, please contact me by any of the following means:

Phone: 555-5555

Fax: 555-5566


Thank you.


Executive Director

XYZ Nonprofit

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