You need a way to follow the progress of your fundraising project. Therefore, you want to have each task clearly displayed on a schedule or matrix. You should be able to see multiple tasks and their relationship to one another. You also want to be able to see who is responsible for handling each task. All of this should be part of the software program you are using or part of the notebook in which you are writing your schedule of activities. Volunteers can run reports and share them, as well as progress updates, with others in the organization through online software programs. If they are soliciting donations, they can share that information with friends and families via e-mail or on their individual websites. This strategy can help an organization build enthusiasm for a cause, either within the organization or with an external audience.

You can track progress on a monthly, biweekly, weekly, or daily basis, depending on the nature of the project and the number of tasks and people involved. Frequently, a fundraising project is tracked less often in the beginning and almost daily as the end of the project nears. Milestones should be marked off as they are reached.

Don't assume you know how long a task will take. Talk to whoever is going to do the work to find out how long it will take him to complete it. If the time frame sounds unreasonable, research how long it takes someone else to do the same task. For example, if a printer says he can have the job in five weeks but you want it in three weeks, comparison shop with other printers and see what they can offer you. If two other places can do a quality job faster and at a similar rate, you should go with one of them. Getting a consensus is a good way to determine how long it should take to complete a job and at what cost.