Call Samantha for information on programming, Fred for site-related questions, and Lauren for issues concerning outside vendors. A phone list or organizer can make life simple. The diversity of tasks and committees makes it important for everyone involved in your fundraising activities to know who is overseeing each aspect of the project and who to turn to for answers.

The smaller the group, the less formal the structuring of such contacts needs to be. A larger group, however, may need to set up a hierarchy of who reports to whom simply to avoid overwhelming any one person with phone calls and e-mails. Determine how many people are working within a committee. If one committee has forty people, it might be best to have more than one person overseeing the committee and fielding calls from all of these people. Think about subcommittees and redirecting some of the communications to other people.

Playing devil's advocate early on and anticipating as many potential problems as possible allows you to set up contingency plans and lets volunteers know who to contact or whom they can expect to hear from when there are problems. This strategy will enable you to set up a logical communication system. Some youth groups have local troop leaders who report to regional leaders who report to state leaders, and so on. You may not be involved in an organization of that size, but a line of communication can help make things easier nonetheless.