Managing an Event
Part of your role as an event planner is managing the event. Planning a glamorous event will not mean a thing to a client if you cannot execute it. You need to become the eyes and ears of the venue and oversee the setup. You are also the point person for all of your vendors. Being mindful of timing can save you stress during the setup time. When scheduling vendors and staff, be sure you leave enough time to set the stage for the day of the event.
You will need to make yourself available to your staff and your vendors during setup. Questions not covered on a staff itinerary may arise, so be visible at all times prior to the event. The staff and vendors will look to you to solve problems in case of any mishaps. Having a cell phone or walkie-talkie with you is a smart solution if the venue you are working in is particularly large. You will also want to greet your client when she arrives.
The staff you choose for an event ultimately reflects on you as the event planner. Your positive ability to manage a staff will create a better working environment and thus a better event. Treating your staff with respect, delegating tasks efficiently, and being professional will all make you a better manager. Having the right staff in place can make your event run smoother.