An event planner is the main point person or contact for social and business events. You might be hired by a client looking to book a function or be employed within a business in which your main goal is overseeing the company's social and business calendar. As an event planner booking a function, you will find that oftentimes your point of contact is another event planner.
Event planners must be extremely organized. You will deal with so many details, both large and small, and your organizational techniques will be tested on a daily basis. As an event planner, you will also need to be a good communicator. So much of the success of an event comes from your ability to relate the needs of your client to chefs, staff, and vendors. Communication skills are a must for this career. Other positive attributes include:
Ability to be a team player
By using positive qualities that you may already possess, you will become a more attractive hire as you build your client base, interview for a job, and establish contacts. A positive reputation is very important for success as an event planner. Potential clients and employers may ask for letters of recommendations or references from your past experiences.
To succeed as an event planner you must be trustworthy, generous, and patient. Your clients need to know they can trust you with their most important moments, whether that means coordinating a board meeting or planning a wedding. They should know that you have their best interest in mind.
Much of event planning involves the client's budget and expenditures. Often you will be asked to entertain events in the client's private residence. You need to remember that you are responsible for the actions of yourself and your staff. You will be accountable to the client if budgets go over or if any damage occurs to personal belongings.
Accidents are bound to happen, and it is best to be honest and correct the problem rather than make excuses and lay blame on someone else. Offering to dry-clean a guest's dress after a server spills wine on it is a better solution than not acknowledging it at all. The dry cleaning bill will be a few dollars, which is nothing compared to an unhappy client. This will only increase your accountability with your client and employer.